Atlance
The Challenge
Leasing processes for software and hardware in the financial sector are complex and labour-intensive. Quotes, credit applications with multiple funders, contract generation, document management, digital signatures, and administrative processing: each step had its own system, its own email inbox, and its own potential for errors. Atlance wanted to radically simplify this process without compromising control, compliance, or security.
The Solution
A comprehensive portal for Atlance and its vendors: an end-to-end workflow from quote and lease application through bank review, contract generation, digital signature and administrative closure. Role-based, status-driven, and fully auditable. Vendors manage their own customers, files, and documents. Atlance retains control over financial and administrative exceptions. Everything in a single environment, in three languages.
Compliance isn’t a delay. It’s the foundation.
In the financial sector, every step in a leasing process has legal and financial implications. The platform safeguards those steps with audit logs, role-based access control, NIS2-compliant security and DocuSign orchestration with SMS authentication. This lets you focus on the customer, not the paperwork.
One workflow. Multiple funders. Full control
Submit credit applications to multiple funders, each using their own method. A single action in the portal triggers the correct integration for each funder. Status per funder, approval and rejection management, due dates, and documents: all visible in a single file overview. Contracts are automatically generated from templates, including vendor logos, joint liability clauses, and the language setting for each customer. DocuSign orchestration handles the signing process with multiple signers and SMS authentication. The signed contract is automatically saved, and every action is logged in the audit trail. No separate emails, no manual steps, and no confusion about who approved what.
Vendor self-service without losing control
Vendors manage their own customers, files, documents, and communications from their own portal environment. With role-based access, vendor admins, managers and sales representatives each see exactly what is relevant to them. Atlance retains full control over financial exceptions, administrative decisions, and sensitive documents.
The financial calculation engine supports vendor-specific rate tables for hardware and software, terms, billing frequency, residual values, and all-inclusive calculations. Statistics and APIs provide insight into the outstanding value per vendor, the status distribution, and the production value per period. This allows Atlance to maintain control over every lease operation.
End-to-end document flow. No loose ends.
From quote to signed contract in a single controlled workflow. Every step logged, every action traceable. Audit trail for internal use, for funders, and for regulators.
Security, built for the financial sector.
Strict security requirements are not an afterthought. Role-based access control, two-factor authentication, HMAC webhooks, and Docker infrastructure with Sentry monitoring. The platform meets the financial sector’s requirements.
Multiple funders. Multiple languages. One platform.
Integrations with Atradius, Belfius, SGEF, and Econocom. Contracts are available in Dutch and French. The portal is available in English, Dutch and French. Belgian VAT number verification, national registration number verification, and IBAN/BIC verification. Built for the Belgian and international financial markets.
Complex financial processes deserve a platform that can handle them—not the other way around.
